Receptionist / School Reception Desk Administrator

  • Job Reference: AWDO-P12189
  • Date Posted: 3 May 2024
  • Recruiter: AWD online
  • Location: Hedge End, Southampton, Hampshire
  • Salary: £22,737
  • Bonus/Benefits: FTE
  • Sector: Administration
  • Job Type: Permanent
  • Work Hours: Full Time
  • Contact: CV Response Team

Job Description

Receptionist / Administrator Jobs, Careers & Vacancies in Hedge End, Southampton Advertised by AWD online – Multi-Job Board Advertising and CV Sourcing Recruitment Services

Receptionist / Administrator with excellent verbal and written communication skills and good knowledge of the full suite of Microsoft Office is required to join a well-established Academy Trust based in Hedge End, Southampton, Hampshire.


SALARY: £22,737 per annum FTE / Actual Annual Salary £19,105 per annum (based on full time hours)

LOCATION: Hedge End, Southampton, Hampshire

JOB TYPE: Full-Time, Permanent (Part-Time hours may also be considered)

WORKING HOURS: 36.25 Hours per Week, Monday to Friday 7.45am to 3.30pm, flexible start and finish times could be considered, Term Time only (39 weeks)



We have a fantastic new job opportunity for an enthusiastic and efficient Receptionist / Administrator with excellent verbal and written communication skills and good knowledge of the full suite of Microsoft Office.

Working as the Receptionist / Administrator you will man the busy reception desk alongside undertaking other administrative duties.

As the Receptionist / Administrator you will be the first point of contact – the friendly face of the school, meeting and greeting, responding to emails and telephone calls.

Working with the public, parents, staff and students requires someone who has tact and diplomacy.  You will need to work both independently and as part of a team with a flexible approach to your work, as no two days are the same. 



Your duties as a Receptionist / Administrator will include:

  • Provide a switchboard/reception service daily
  • Maintain an electronic staff and visitor sign in/out record ensuring that any DBS requirements and Fire Evacuation procedures are followed
  • Ensure that the reception area is kept smart, tidy and welcoming at all times
  • Update and maintain electronic GoogleDoc booking forms for meeting rooms
  • Update and maintain telephone list
  • Assist in locating pupils and teachers
  • Deal with enquiries from visitors, staff and students quickly and efficiently
  • Liaise and direct students, who support with reception duties, effectively
  • Use SIMS to print timetables, class lists, reports etc. (training on SIMS will be provided)
  • Assist in the development of computer-based administrative systems
  • Provide back-up support for administrative staff absence



  • Ability to work independently and creatively
  • Ability to build relationships with other professionals
  • Prioritising tasks with specific timescales
  • Ability to be creative with ideas and resources
  • Ability to use ICT effectively to support ideas
  • Excellent knowledge of, and operational competence in, the Microsoft Office packages (Word, Excel, PowerPoint) and the internet
  • Previous knowledge of or willingness to be trained in additional IT software (e.g. SIMS, Inventory)
  • Organisational skills and time management skills with the ability to prioritise workload
  • High level of communication skills - verbally and written
  • Team player with enthusiasm, perseverance, flexibility and adaptability
  • Willingness to problem solve
  • Curiosity and willingness to learn and improve
  • Ability to work under pressure
  • High level of accuracy and attention to detail
  • Experience of carrying out a wide range of administrative functions is desirable



Benefits of working for the trust include:

  • Friendly and sociable colleagues
  • Staff membership rates to the modern Leisure Centre
  • Free on-site car park
  • Good transport links
  • Enrolment in one of the UK’s Largest public sector pension schemes
  • A tax efficient Cycle-to-Work scheme through salary sacrifice


The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The school will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks.


We reserve the right to close any of our vacancies early.



By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.


Full-Time or Part-Time, Term Time, Permanent, Reception and Administration Jobs, Careers and Vacancies. Find a new job and work in Hedge End, Southampton, Hampshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.

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