Events Assistant / Administrator

  • Job Reference: AWDO-C12254
  • Date Posted: 23 May 2024
  • Recruiter: The Army Benevolent Fund (ABF)
  • Location: South West London / Hybrid
  • Remote Working: Hybrid - some remote working possible
  • Salary: £28,500
  • Bonus/Benefits: pro rata + Benefits
  • Sector: Administration
  • Job Type: Contract
  • Work Hours: Part Time
  • Contact: CV Response Team

Job Description

 Events Executive Jobs, Careers & Vacancies in London Advertised by AWD online – Multi-Job Board Advertising and CV Sourcing Recruitment Services

Events Assistant / Administrator who is extremely well organised, numerate, with a good understanding of Microsoft Office as well as excellent interpersonal, communication and administrative skills is required to join our team at The Army Benevolent Fund (ABF), which is the Army’s national charity, supporting soldiers, veterans, and their immediate families in times of need.

SUPPORTING STATEMENT REQUIRED: A Supporting Statement is required with your CV to be considered for this vacancy. The supporting statement should highlight your skills and experience that are relevant to this role and explain why you would make an ideal candidate for this position.

 

SALARY: £28,500 pro rata / Actual Annual Salary £17,100 + Benefits

LOCATION: Hybrid / Work from home and the office in Victoria, London (The Charity currently operates a minimum of 2 days per week in the office)

JOB TYPE: Part-Time, Initial 2 Year Fixed Term Contract

WORKING HOURS: 21 hours per week

 

JOB OVERVIEW

We have a fantastic new job opportunity for an Events Assistant / Administrator who is extremely well organised, numerate, with a good understanding of Microsoft Office as well as excellent interpersonal, communication and administrative skills.

As the Events Assistant / Administrator you will be responsible for the day-to-day running of the Army Benevolent Fund (ABF) regional office where you will be providing dedicated administrative, database management and accounting support to the Senior Events Manager.

Working as the Events Assistant / Administrator you will be supporting regional fundraising, developing volunteer fundraising, and initiating and delivering regional fundraising events.

 

APPLY TODAY

If this job looks like your ideal position, then please send in your CV and supporting statement as soon as possible for our Recruitment Team to review.

SUPPORTING STATEMENT: Your Supporting Statement should highlight your skills and experience that are relevant to this role and explain why you would make an ideal candidate for this position.

 

DUTIES

Your duties as the Events Assistant / Administrator include:

Administration

  • Coordinate the general office administration and provide administrative support to the Senior Events Manager, Engagement Manager and Regional Director
  • Respond to all telephone enquiries and act as the primary contact for supporters and volunteers
  • Take initiative in giving guidance to supporters and volunteers
  • Be able to search for, and comply with, relevant policy and process documents held on the Charity’s network drives
  • Receive and dispatch mail
  • Maintain sufficient stationery supplies to ensure the smooth running of all aspects of the office, purchasing supplies locally and national as necessary, within budget
  • Maintain office equipment, liaising with suppliers / engineers as required

Database Management

  • Create and maintain accurate Event records in a timely manner, liaising with the Mountbarrow House and other regional offices as required
  • Input and update all correspondence relation to a constituent held on the database
  • Make efficient use of the database for communicating with supporters
  • Ensure donations are correctly batched, ‘thank you’ letters sent and saved, and the gift aid process has been correctly completed
  • Assist with supporter engagement. Handle supporter information: input, maintain and amend data and maximise use of the regional component of the Charity databases
  • Ensure that all supporter-entries are correctly coded and updated as needed
  • Working with the regional office team and volunteer committees to ensure that the region remains UK GDPR compliant

Accounting

  • Monitor the Regional Office income and expenditure and enter both on the system, preparing the accounts each month for approval
  • Account for all donations received
  • Account for cash and cheques received at regional level
  • Pay all approved invoices
  • Maintain the Petty Cash account

Fundraising

  • Assist with planning and delivery of briefings and events and represent the Charity at external events
  • Initiate and manage your own regional events where opportunities exist
  • Attend key regional and national events as directed by Senior Events Manager
  • Support volunteers Fundraisers and act as the primary Point of Contact for new volunteers
  • Account for, maintain, and distribute fundraising equipment and merchandise
  • Manage regional gift items
  • Ensure that you stay up to date and compliant with fundraising best practice

Other

  • Flexibility for out of hours working, with time off in lieu (TOIL) available as compensation
  • Attendance at the Charity’s Annual Conference – including associated dinners/receptions
  • To help assemble, erect and dismantle fundraising equipment, including gazebos and marketing stands

 

CANDIDATE REQUIREMENTS

  • Ability to be flexible with working patterns
  • Well-developed communication skills, with strong interpersonal skills
  • Literate and numerate
  • IT literate with understanding of social media tools
  • Able to work on own initiative and as part of a team
  • An understanding of the British Army and the Charity sector is desirable, as well as empathy with the Charity’s beneficiaries
  • Driving licence is desirable

 

The Army Benevolent Fund (ABF) is an Equal Opportunities Employer

 

NO AGENCIES PLEASE

 

HOW TO APPLY

To be considered for this job vacancy, please submit your CV and Supporting Statement to our Recruitment Team who will review your details.

JOB REF: AWDO-C12254

This job is being advertised by AWD online on behalf of The Army Benevolent Fund (ABF)